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SENIOR EXECUTIVE ASSISTANT/DEPUTY CLERK OF THE BOARD
Under moderate supervision, performs a variety of high-level administrative support work for the Chief Executive Officer, Clerk of the Board, Division staff, and the Board of Commissioners.? Supports public records disclosure process and the Agency?s Records Management Program; assists with the day-to-day activities of the CEO. Coordinates, and schedules staff meetings and Board of Commissioners meetings; orders office supplies; attends meetings and prepares minutes; processes conference and training requests and tracks budget spending; assists with compilation of the agenda process and Board follow-up work; notarizes documents; accepts and logs miscellaneous claims; organizes legal documentation and noticing/publications; composes, formats and word processes a variety of correspondence and documents. Organizes and maintains executive office files. Performs other duties as assigned.
Examples of work assigned:
Maintains the CEO?s calendar daily;
Composes and finalizes confidential correspondence at the direction of the CEO or the Clerk of the Board;
Coordinates travel arrangements for the CEO or any member of the Executive Department;
Greets the public and facilitates the smooth flow of public meetings;
Takes and prepares minutes for Board of Commissioner Meetings and other committees as assigned;
Prepares Agenda Packets
Hiring Range: $44,911 – $52,770 annually
Required: High School diploma or GED and 4 years office or customer service experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. Desired: Customer service experience gained in a public agency, certification as a Municipal Clerk and experience working with Elected Officials. Special Requirements: Will involve occasional evening work and local as well as in State travel.
Knowledge & Abilities
Knowledge of: Advanced administrative support principles; applicable local, state and federal laws, rules and regulations; customer service principles; MS Office Suite; English usage, grammar, composition, spelling, and punctuation; modern office equipment; recordkeeping systems; basic accounting and budgeting concepts; and knowledge of Open Public Meetings Act and Public Records Act. Skill in:? Establishing effective and cooperative working relationships with others; understanding and carrying out verbal and written instructions; taking accurate and complete minutes; providing attention to detail and accuracy; managing timelines; handling multiple tasks simultaneously; proofreading and editing materials for correct style, grammar, punctuation, and spelling; establishing, organizing and maintaining official and confidential records and files; researching and composing routine reports and correspondence; following moderately complex oral and written instructions with moderate supervision; working tactfully and effectively with Agency staff at all levels, elected/appointed officials, and the public; synthesizing information and presenting it accurately and concisely both orally and in writing; working effectively as a team member; and resolving problems.
How to Apply:
Submit a completed Pierce Transit application form, a letter of interest and a current resume clearly showing how you meet the minimum qualifications listed above by 4:00 p.m., February 5, 2014 to receive first consideration.? Application materials may be obtained at www.piercetransit.org/careers, or from Pierce Transit at 3701 96th Street SW, P.O. Box 99070 Lakewood, WA 98496-0070.
INFORMATION SYSTEMS SPECIALIST
Under direction, coordinates Agency Information Technology operations, systems and equipment, provides consultation, advice and assistance to users related to all Agency applications, programs and operating systems; modifies systems and programs as needed; performs systems back-ups; and, establishes procedures. Provides personal computer assistance to all Agency computer users; serve as primary contact for personal computer related problems. Designs, implements and administers mission critical systems; identifies and implements small computer projects on time and accurately. Works with Information Technology staff and end-users to improve the effectiveness of Agency hardware and software. Tests and implements software changes; makes recommendations to users regarding improvements and changes to their systems. Establishes and implements personal computer hardware and software standards. Administers, provides, and coordinates on-going training on system equipment and software; defines needs and develops training material as needed. Prepares, maintains and establishes operating procedures for applicable systems. Performs research and development for Agency?s computing needs.
Hiring Range:? $51,648 – $60,686 annually
Required Knowledge and Abilities:
Knowledge of: applicable computer hardware, software, networking and system configuration principles; computer programming concepts; database principles; basic principles of systems analysis and design; customer service skills; modern office equipment; Windows, Macintosh, Linux and TCP/IP network environments; Microsoft Office software (Word, Excel, PowerPoint, Publisher and Access); principles of training and basic network administration. Skill in: listening, understanding, and communicating with Agency employees in both technical and ?user-friendly? English; recognizing Agency?s needs and/or working with users in tailoring system-based solutions to identify problems; manipulating personal computer software; performing system troubleshooting; configuring, repairing, testing, installing, and maintaining equipment and software; reading and interpreting technical documents; training a variety of users in the operation of a computer and related software; performing system documentation; establishing and maintaining effective and cooperative working relationships with others; providing clear instructions; and, communicating effectively, both orally and in writing.
Required: Associate?s Degree in computer science, electronics or a related field and two years of related experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. Special Requirements: Possession of a valid State of Washington driver?s license. Must have A+ Certification ? or the ability to achieve certification within one year.? Must be able to maneuver personal computer components weighing up to 25 pounds. Must be available during non-traditional work hours or workweek to respond to user needs.? Must be able to travel to field locations throughout the service area.
How to Apply:
To be considered applicants must submit a completed Pierce Transit application form and supplemental questionnaire clearly showing how they meet the minimum qualifications listed above.? Application materials may be downloaded at www.piercetransit.org/careers, or obtained by calling Pierce Transit at 253-581-8000 or from the receptionist at 3701 96th Street SW, P.O. Box 99070, Lakewood, WA 98496. Electronic submittals are preferred. Email, email@example.com with your completed application materials.
Potluck and Silent Auction
You are cordially invited to attend a Potluck and Fundraising Event at Office of Indian Child Welfare.
When: ???? Friday 02/14/2014 from 11:30am to 1:30pm Where: ?? Office of Indian Child Welfare, Room 300 4045 Delridge Way S.W., Seattle, WA 98106